Tips and Tricks
How to create, update, use and remove Styles within drafting
How to use the Home Page
Search Tips and Tricks
How to turn on previous searches in Chrome(Autofill)
How to access the Support Portal
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Offline Access Application
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How to assign Standards, Legislation, Executive Sponsors and Risk Rating
How to configure an Organisation
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What is In-Drafting?
Document Author Forms
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Add New User: Email address is already in use
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How users access Prompt offsite by generating their own mobile token
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How to View User History
How to set User Access Rights
Configuring Prompt MFA using Authy Desktop
How to change my password
How to set up Multi-Factor Authentication (MFA)
Frequently Asked Questions
Cross Organisation Search Generic Email
Business Continuity Plan/DR - Prompt suggestion
What footer tags are available in Prompt?
Prompt Terms and Definitions
Password Reset / Expiry
Incorrect / Missing Font in converted PDF file
Who is Lucas Victoria?
Checking-in a Document - Where does my document go when I check it in?
Username - Why doesn't my old Prompt user name work?
Email - Auto-generated email notification signature - I don't want my name on them
Which document types are supported in PROMPT?
Which browser is best to use?
Do users need to log into PROMPT with a username and password?
MFA – What happens if I have lost my smartphone or left it at home?
Chrome settings - How to change to enhance Prompt usability?
Is there a cost for PROMPT?
Approving a Document - Why can't I see the document I need to approve in the Home Tab?
What is Multi-Factor Authentication (MFA)?
User Permissions - How do I add or change user permissions?
How Feature Requests are handled
Hours of support centre
What training and support is available for the implementation of PROMPT?
Agency Admin - Why can't Prompt Admin edit Agency Admin?
Notification that you will be logged out
Document Review Date - Why can't I change the Review Date when checking in a document?
Bulk Move Documents - How do I bulk move documents?
Audit - Full audit does not show full history of document
Working Offsite - Why does anonymous user link go to log-in page
Document ID - Why have my document IDs changed in the new Prompt?
Is PROMPT endorsed by the Department of Health?
Log-in Screen - Why do I get the log-in screen when I click on the anonymous user link?
How to create editable PDF forms
How to Reactivate a Disabled/Deleted Document
How to Copy a Link
How to change a Document's Location, Document Type or Sponsor
How to Copy a Document
How to search for a document
How document versions work
How to Check-In a document
How to Approve or Reject a Document
How to Check-Out a document
How to add/edit Document Types
How to access the Document History
How to access the Document Information
How to submit my draft document
Document Processing Failures
How to embed Footer Tags into a document
How to invite Document Co-Authors
How to Request a Document
How to customise my forms
How to insert Hyperlinks into Prompt documents
How to download All Documents
How to set a Document Review window for responses
How to Disable/Archive a Document
How to Link Documents and Create Alerts
How to Create a New Document
How to re-upload a Failed Document
Updated by Bridget Mason
Footer Tags can be inserted into a document for Prompt to automatically replace the tag with the relevant Prompt data point as part of the document check-in process.
They are called Footer Tags because most of the information they retrieve from Prompt is information you would usually enter manually into the footer of a document.
Here is a list of available Footer Tags you can assign into your documents.
Whether you are drafting your document internally or externally to Prompt, you can enter Footer Tags into the document.
Steps to add Footer Tags into a document
- Select a location for your Footer Tag within your document.
- Paste in the corresponding Footer Tag Code from our footer tags list.
- Check-in the document for publishing.
Below is a screenshot of a word document where the Footer Tags have been pasted into the document during the drafting stage. This is how a Footer tag presents prior to publishing <#doc_id> this code represents the (Prompt Document Number)
Below is an example of the document after it has been checked into Prompt and published.
Assigning Standard or Legislation Tags within a document.
You can add Footer Tags anywhere in the body of a document. This could be useful if you wanted to include standards or legislation, for example, within the body of your document.
Where does the standard or legislation tag information pull from? Assigning Standards or Legislations
Below is an example of a document drafting stage. The author has included a standards tag into a document before the document is checked into the Prompt system.
Below is an example of the published document, including the standards tags populated into the document after checking the document into the Prompt system.