Tips and Tricks
How to create, update, use and remove Styles within drafting
How to use the Home Page
Search Tips and Tricks
How to turn on previous searches in Chrome(Autofill)
How to access the Support Portal
How to Export Search Results
How to configure a Submission Process
How to configure a Requisition Process
How to add/edit a Department
How to set up an Organisation Message
Offline Access Application
How to add/edit a Section
How to configure an Approval Process
How to update your Organisation logo
How to rename a department or section in Prompt
How to assign Standards, Legislation, Executive Sponsors and Risk Rating
How to configure an Organisation
How to set up Risk Rating
How to configure the Drafting and Reviews Process
What is In-Drafting?
Document Author Forms
How to set up user permissions
How to set up Executive Sponsors
How to change my profile picture
How to set up an anonymous user
How to Generate a Mobile Token
How to invite reviewers
How to disable a user
Add New User: Email address is already in use
How to reset a users MFA setup
How to set up a new general user
How to remove user permissions
How to set an expiry date for staff user logins
How users access Prompt offsite by generating their own mobile token
How to suspend a user
How to set up a user as an approver
How to View User History
How to set User Access Rights
Configuring Prompt MFA using Authy Desktop
How to change my password
How to set up Multi-Factor Authentication (MFA)
Frequently Asked Questions
Cross Organisation Search Generic Email
Business Continuity Plan/DR - Prompt suggestion
What footer tags are available in Prompt?
Prompt Terms and Definitions
Password Reset / Expiry
Incorrect / Missing Font in converted PDF file
Who is Lucas Victoria?
Checking-in a Document - Where does my document go when I check it in?
Username - Why doesn't my old Prompt user name work?
Email - Auto-generated email notification signature - I don't want my name on them
Which document types are supported in PROMPT?
Which browser is best to use?
Do users need to log into PROMPT with a username and password?
MFA – What happens if I have lost my smartphone or left it at home?
Chrome settings - How to change to enhance Prompt usability?
Is there a cost for PROMPT?
Approving a Document - Why can't I see the document I need to approve in the Home Tab?
What is Multi-Factor Authentication (MFA)?
User Permissions - How do I add or change user permissions?
How Feature Requests are handled
Hours of support centre
What training and support is available for the implementation of PROMPT?
Agency Admin - Why can't Prompt Admin edit Agency Admin?
Notification that you will be logged out
Document Review Date - Why can't I change the Review Date when checking in a document?
Bulk Move Documents - How do I bulk move documents?
Audit - Full audit does not show full history of document
Working Offsite - Why does anonymous user link go to log-in page
Document ID - Why have my document IDs changed in the new Prompt?
Is PROMPT endorsed by the Department of Health?
Log-in Screen - Why do I get the log-in screen when I click on the anonymous user link?
How to create editable PDF forms
How to Reactivate a Disabled/Deleted Document
How to Copy a Link
How to change a Document's Location or Document Type
How to Copy a Document
How to search for a document
How document versions work
How to Check-In a document
How to Approve or Reject a Document
How to Check-Out a document
How to add/edit Document Types
How to access the Document History
How to access the Document Information
How to submit my draft document
Document Processing Failures
How to invite Document Co-Authors
How to Request a Document
How to customise my forms
How to insert Hyperlinks into Prompt documents
How to download All Documents
How to set a Document Review window for responses
How to Disable/Archive a Document
How to Link Documents and Create Alerts
How to Create a New Document
How to re-upload a Failed Document
Updated by Fiona Cormack
The person is accountable for configuring the organisation's structure.
A person responsible for submitting the document into Prompt before any approval processes.
This person would not be a Prompt or Agency Admin.
A general user is a users you can assign particular access rights and permissions to allowing them to complete certain tasks in Prompt. This could be a person responsible for submitting the document into Prompt, prior to any approval processes., a document author or someone who needs to run reports.
Optional : Executive level role, created as a tag, that can be assigned to an executive user as part of the approval process.
Optional: The Publisher Approval Role is assigned to a user. It is a final gateway approval step before publishing. The publisher is a role assigned to a submission process.
The person is responsible at the highest level of the Organisation, Department or Section.
The person is responsible for check-in/check-out at the Organisation, Department or Section level.
Is a profile set up within the system. The anonymous user represents a web link generated and embedded onto the organisation's intranet site for the staff to search for documents.
When this search link is accessed, the user will remain anonymous while searching Prompt for documents.
Documents - User permissions Legend
User permissions are higher-level functions that can be assigned to users such as managing documents, managing the organisation and approving documents. They are assigned to users at a specific location in an Organisation, those locations being Departments, Sections and even at the Organisation level. When you assign a permission at a given level, the user will have the same permission in all levels below that location. The hierarchy is Organisation > Department > Section.
Person responsible at the highest level of the Organisation, Department or Section.
Person responsible for check-in/check-out at the Organisation, Department or Section level.
Person responsible for submitting the document into Prompt, prior to any approval processes. To enable Submissions you must have approvals enabled.
Person responsible for approving a document at an Organisation, Department or Section level.
Prompt provides two default approval process roles, Publisher and Executive Sponsor. These roles may be customised.
Once a new document is added, or an existing document is checked-out, the requisition approver will be required to approve the submitted document.