Tips and Tricks
How to create, update, use and remove Styles within drafting
How to use the Home Page
Search Tips and Tricks
How to turn on previous searches in Chrome(Autofill)
How to access the Support Portal
How to Export Search Results
How to configure a Submission Process
How to configure a Requisition Process
How to add/edit a Department
How to configure Document Author Submissions
How to set up an Organisation Message
Offline Access Application
How to add/edit a Section
How to configure an Approval Process
How to update your Organisation logo
How to rename a department or section in Prompt
How to assign Standards, Legislation, Executive Sponsors and Risk Rating
How to configure an Organisation
How to set up Risk Rating
How to configure the Drafting and Reviews Process
What is In-Drafting?
Document Author Forms
Receiving The Requisition Form
How to set up user permissions
How to set up Executive Sponsors
How to change my profile picture
How to set up an anonymous user
How to Generate a Mobile Token
How to invite reviewers
How to disable a user
How to promote a user to an Admin
Add New User: Email address is already in use
How to reset a users MFA setup
How to set up a new general user
How to remove user permissions
How to set an expiry date for staff user logins
How users access Prompt offsite by generating their own mobile token
How to suspend a user
How to unlock a user
How to set up a user as an approver
How to View User History
How to set User Access Rights
Configuring Prompt MFA using Authy Desktop
How to change my password
How to set up Multi-Factor Authentication (MFA)
Frequently Asked Questions
Business Continuity Plan/DR - Prompt suggestion
What footer tags are available in Prompt?
Prompt Terms and Definitions
Password Reset / Expiry
Incorrect / Missing Font in converted PDF file
Who is Lucas Victoria?
Checking-in a Document - Where does my document go when I check it in?
Username - Why doesn't my old Prompt user name work?
Email - Auto-generated email notification signature - I don't want my name on them
Which document types are supported in PROMPT?
Which browser is best to use?
Do users need to log into PROMPT with a username and password?
MFA – What happens if I have lost my smartphone or left it at home?
Chrome settings - How to change to enhance Prompt usability?
Is there a cost for PROMPT?
Approving a Document - Why can't I see the document I need to approve in the Home Tab?
What is Multi-Factor Authentication (MFA)?
Why do I get a Change Your Password page when I sign in?
User Permissions - How do I add or change user permissions?
How Feature Requests are handled
Hours of support centre
What training and support is available for the implementation of PROMPT?
Agency Admin - Why can't Prompt Admin edit Agency Admin?
Notification that you will be logged out
Document Review Date - Why can't I change the Review Date when checking in a document?
Bulk Move Documents - How do I bulk move documents?
Audit - Full audit does not show full history of document
Working Offsite - Why does anonymous user link go to log-in page
Document ID - Why have my document IDs changed in the new Prompt?
Is PROMPT endorsed by the Department of Health?
Log-in Screen - Why do I get the log-in screen when I click on the anonymous user link?
How to create editable PDF forms
How to Reactivate a Disabled/Deleted Document
How to Keep a Document Private
How to Copy a Link
Assigning Standards or Legislations
How to change a Document's Location, Document Type or Sponsor
How to Copy a Document
How to search for a document
How document versions work
How to Check-In a document
How to Approve or Reject a Document
How to Check-Out a document
How to add/edit Document Types
How to access the Document History
How to access the Document Information
How to submit my draft document
Document Processing Failures
How to embed Footer Tags into a document
How to invite Document Co-Authors
How to Request a Document
How to customise my forms
How to insert Hyperlinks into Prompt documents
How to download All Documents
How to set a Document Review window for responses
How to Disable/Archive a Document
How to Link Documents and Create Alerts
How to Create a New Document
How to re-upload a Failed Document
- All Categories
- Document Management
- How to Copy a Document
How to Copy a Document
Updated by Prompt Support
Prompt encourages information sharing so it allows you to copy documents from other organisations.
Go to the Search page and locate the document you wish to copy.
Select the document(s) by clicking the circle button to the left of the document name. You may copy up to 5 documents at the same time.
Select Copy Documents
The Copy Documents window will open listing the documents selected.
If you selected a document in error you may de-select by clicking the Checkbox at the left of the document name.
By default, an alert will be created when you copy a document. This will activate a notification to be sent to you when the original document is updated. The alert may be disabled by deactivating the Create Alert switch.
A Success message will appear to confirm all documents were copied correctly.
The copied documents are sent to your Check-out tab in the Home page. You will be able to edit your copied documents once the internal document processing has finished.
When the documents finish processing, you may download the original files to edit to your organisation standards. The documents will need to be Checked-in to activate them so they are available to other users.
To abort the process and delete the copied document you may select Cancel.
If the Drafting process is enabled in your organisation, when you copy a document you will be able to use 'Only Office' to edit the copied document to your organisation standards without leaving Prompt.
The copied document will be sent to your Home page, select Pre-Draft to start working with your document.
In order for the document to go into Pre-Draft, it will need to be assigned to a Document Type with a template. You can follow the link below to create a template.
How to add/edit document types
Note: If the document type doesn't have a template, the copied document will go to Home > Draft tab > Draft.
A new page will open where you will see the original document to the left and your organisation template to the right. From here you may copy the relevant information from the copied document to your new document. When finished select Start Drafting to send your document to the drafting process. Here you will be able to invite co-authors and reviewers to collaborate with you in drafting the document.