Tips and Tricks
How to create, update, use and remove Styles within drafting
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How to turn on previous searches in Chrome(Autofill)
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How to configure a Submission Process
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How to configure Document Author Submissions
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Offline Access Application
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How to configure an Approval Process
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Add New User: Email address is already in use
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How users access Prompt offsite by generating their own mobile token
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How to set User Access Rights
Configuring Prompt MFA using Authy Desktop
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Business Continuity Plan/DR - Prompt suggestion
What footer tags are available in Prompt?
Prompt Terms and Definitions
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Incorrect / Missing Font in converted PDF file
Who is Lucas Victoria?
Checking-in a Document - Where does my document go when I check it in?
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Which document types are supported in PROMPT?
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MFA – What happens if I have lost my smartphone or left it at home?
Chrome settings - How to change to enhance Prompt usability?
Is there a cost for PROMPT?
Approving a Document - Why can't I see the document I need to approve in the Home Tab?
What is Multi-Factor Authentication (MFA)?
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User Permissions - How do I add or change user permissions?
How Feature Requests are handled
Hours of support centre
What training and support is available for the implementation of PROMPT?
Agency Admin - Why can't Prompt Admin edit Agency Admin?
Notification that you will be logged out
Document Review Date - Why can't I change the Review Date when checking in a document?
Bulk Move Documents - How do I bulk move documents?
Audit - Full audit does not show full history of document
Working Offsite - Why does anonymous user link go to log-in page
Document ID - Why have my document IDs changed in the new Prompt?
Is PROMPT endorsed by the Department of Health?
Log-in Screen - Why do I get the log-in screen when I click on the anonymous user link?
How to create editable PDF forms
How to Reactivate a Disabled/Deleted Document
How to Keep a Document Private
How to Copy a Link
Assigning Standards or Legislations
How to change a Document's Location, Document Type or Sponsor
How to Copy a Document
How to search for a document
How document versions work
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Document Processing Failures
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How to insert Hyperlinks into Prompt documents
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How to Disable/Archive a Document
How to Link Documents and Create Alerts
How to Create a New Document
How to re-upload a Failed Document
Updated by Bridget Mason
To enable the submission process go to Admin -> Manage Organisations and select Edit at the name of your organisation.
Under the Submission Process tab you can configure the Submission Process.
The Submission process is an additional layer on the approval process, that includes a custom form to be completed when checking-in a document, and a custom checklist for when publishing a document.
Submissions allow a document author to submit their final draft for approval. The submission process includes all section approvals and a checklist for the publisher highlighting collaborators and previous approvals.
- Document Author Submissions on – Anyone with Document Author rights can submit a document into Prompt (Submit button, not Check in button).
Once submitted the document will be active and available to all users. They cannot fill in the ‘Form’ as this feature is unavailable when Document Author Submissions is the only submission feature that is enabled.
- Document Author Submissions on and Approvals on – same as above, only once submitted, the document can go through an approval process, enabling approvals in this scenario allows the org to create approval processes, however the checklist feature is not available.
- Document Author Submissions off and Submissions off – this means anyone with Document Author rights can submit a document into Prompt (submit button, not check in button). Once submitted the document will go through the configured approval process. The checklist feature is unavailable in this scenario.
- Document Author Submissions off and Submissions on allows anyone with Document Author rights can submit a document into Prompt (submit button, not check in button), and the Document Author can complete the questions on the Form if it is configured.
A new permission is created when submissions are enabled, which is the Submission Owner.
If you don’t assign this permission to anyone then the previous sentence applies.
If the Submission Owner is assigned to a user that is not the Document owner, they the submission owner can then check in the document after the Document Author has submitted, and the Submission Owner would fill in the form.
If the Submission Owner role isn't required then it doesn’t need to be used. But enabling submissions allows this option to occur.
- Document Author Submissions on and Submissions on this is the same as the example above (Document Author Submissions off and Submissions on see option 4)