Tips and Tricks
How to create, update, use and remove Styles within drafting
How to use the Home Page
Search Tips and Tricks
How to turn on previous searches in Chrome(Autofill)
How to access the Support Portal
How to Export Search Results
How to configure a Submission Process
How to configure a Requisition Process
How to add/edit a Department
How to configure Document Author Submissions
How to set up an Organisation Message
Offline Access Application
How to add/edit a Section
How to configure an Approval Process
How to update your Organisation logo
How to rename a department or section in Prompt
How to assign Standards, Legislation, Executive Sponsors and Risk Rating
How to configure an Organisation
How to set up Risk Rating
How to configure the Drafting and Reviews Process
What is In-Drafting?
Document Author Forms
Receiving The Requisition Form
How to set up user permissions
How to set up Executive Sponsors
How to change my profile picture
How to set up an anonymous user
How to Generate a Mobile Token
How to invite reviewers
How to disable a user
How to promote a user to an Admin
Add New User: Email address is already in use
How to reset a users MFA setup
How to set up a new general user
How to remove user permissions
How to set an expiry date for staff user logins
How users access Prompt offsite by generating their own mobile token
How to suspend a user
How to unlock a user
How to set up a user as an approver
How to View User History
How to set User Access Rights
Configuring Prompt MFA using Authy Desktop
How to change my password
How to set up Multi-Factor Authentication (MFA)
Frequently Asked Questions
Business Continuity Plan/DR - Prompt suggestion
What footer tags are available in Prompt?
Prompt Terms and Definitions
Password Reset / Expiry
Incorrect / Missing Font in converted PDF file
Who is Lucas Victoria?
Checking-in a Document - Where does my document go when I check it in?
Username - Why doesn't my old Prompt user name work?
Email - Auto-generated email notification signature - I don't want my name on them
Which document types are supported in PROMPT?
Which browser is best to use?
Do users need to log into PROMPT with a username and password?
MFA – What happens if I have lost my smartphone or left it at home?
Chrome settings - How to change to enhance Prompt usability?
Is there a cost for PROMPT?
Approving a Document - Why can't I see the document I need to approve in the Home Tab?
What is Multi-Factor Authentication (MFA)?
Why do I get a Change Your Password page when I sign in?
User Permissions - How do I add or change user permissions?
How Feature Requests are handled
Hours of support centre
What training and support is available for the implementation of PROMPT?
Agency Admin - Why can't Prompt Admin edit Agency Admin?
Notification that you will be logged out
Document Review Date - Why can't I change the Review Date when checking in a document?
Bulk Move Documents - How do I bulk move documents?
Audit - Full audit does not show full history of document
Working Offsite - Why does anonymous user link go to log-in page
Document ID - Why have my document IDs changed in the new Prompt?
Is PROMPT endorsed by the Department of Health?
Log-in Screen - Why do I get the log-in screen when I click on the anonymous user link?
How to create editable PDF forms
How to Reactivate a Disabled/Deleted Document
How to Keep a Document Private
How to Copy a Link
Assigning Standards or Legislations
How to change a Document's Location, Document Type or Sponsor
How to Copy a Document
How to search for a document
How document versions work
How to Check-In a document
How to Approve or Reject a Document
How to Check-Out a document
How to add/edit Document Types
How to access the Document History
How to access the Document Information
How to submit my draft document
Document Processing Failures
How to embed Footer Tags into a document
How to invite Document Co-Authors
How to Request a Document
How to customise my forms
How to insert Hyperlinks into Prompt documents
How to download All Documents
Remove Document Review Requirement
How to set a Document Review window for responses
How to Disable/Archive a Document
How to Link Documents and Create Alerts
How to Create a New Document
How to re-upload a Failed Document
Updated by Bridget Mason
To enable the submission process go to Admin -> Manage Organisations and select Edit at the name of your organisation.
Under the Submission Process tab you can configure the Submission Process.
The Submission process is an additional layer on the approval process, that includes a custom form to be completed when checking-in a document, and a custom checklist for when publishing a document.
Submissions allow a document author to submit their final draft for approval. The submission process includes all section approvals and a checklist for the publisher highlighting collaborators and previous approvals.
- Document Author Submissions on – Anyone with Document Author rights can submit a document into Prompt (Submit button, not Check in button).
Once submitted the document will be active and available to all users. They cannot fill in the ‘Form’ as this feature is unavailable when Document Author Submissions is the only submission feature that is enabled.
- Document Author Submissions on and Approvals on – same as above, only once submitted, the document can go through an approval process, enabling approvals in this scenario allows the org to create approval processes, however the checklist feature is not available.
- Document Author Submissions off and Submissions off – this means anyone with Document Author rights can submit a document into Prompt (submit button, not check in button). Once submitted the document will go through the configured approval process. The checklist feature is unavailable in this scenario.
- Document Author Submissions off and Submissions on allows anyone with Document Author rights can submit a document into Prompt (submit button, not check in button), and the Document Author can complete the questions on the Form if it is configured.
A new permission is created when submissions are enabled, which is the Submission Owner.
If you don’t assign this permission to anyone then the previous sentence applies.
If the Submission Owner is assigned to a user that is not the Document owner, they the submission owner can then check in the document after the Document Author has submitted, and the Submission Owner would fill in the form.
If the Submission Owner role isn't required then it doesn’t need to be used. But enabling submissions allows this option to occur.
- Document Author Submissions on and Submissions on this is the same as the example above (Document Author Submissions off and Submissions on see option 4)