The Drafting Process Tab

Prompt Support Updated by Prompt Support

Permissions required: Prompt Admin, Admin, System Admin

The Drafting Process

The in-drafting document feature may be used to offer online, real-time collaboration of document drafting for document authors. The feature uses Only Office online editor. The review stage is a timed process for invited reviewers to be able to respond to and comment on the final draft document that has been submitted by the document author.

To enable the drafting process, select enable drafting and turn ON. This will also enable the review process by default however, you may disable this feature if you choose to.

The Review Process

The review process is timed based on the urgency of the review, reviewers have a number of days to respond. Once the review days expire, the document author is able to forward the final draft document to the submission process for approval. This is configured at the reviews process section of the page.

If you have enabled drafting, when a document is checked-out, this document will be edited within the Only Office application for editing.

When you add a new document, if the document type has a template assigned, the new document will be created based on the template and edited within the Only Office application. If the document does not have a template assigned to the document type, the user may choose a news document with a blank file or upload a file from an external location such as a network share. If the uploaded file is not supported, the document will be checked-in however, it will not use the Only Office drafting application.

Important Note: Not all document types are supported by the drafting feature. File formats that are supported are Word (.doc, .docx), Excel (.xls, .xlsx), Powerpoint (.ppt, .pptx). All other file formats can be uploaded directly into Prompt however, they will bypass the drafting feature as they are not support file types.

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